Job Details

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Cal Poly Pomona
  • Position Number: 5311705
  • Location: Pomona, CA
  • Position Type: Business - Accounting

Advisor for Teacher Preparation and Recruitment

Job No: 540051
Work Type: Staff
Location: Pomona
Categories: Unit 4 - APC - Academic Professionals of California, Probationary, Full Time, Student Services, On-site (work in-person at business location)

Type of Appointment: Full-Time, Probationary

Collective Bargaining Unit: Academic Professionals of California - Unit 4

Job Classification: SSP II

Anticipated Hiring Amount: $4,841 per month

Work Hours: Monday - Friday 8:00am-5:00pm


The Credential Services unit is the centralized point of contact for all students wishing to enter the teaching profession. The unit is responsible for collecting and processing program admissions documents for students applying to enter the teaching and services programs; providing guidance and counsel to students who seek to earn basic credentials, advanced credentials, and Master's degrees; monitoring progress toward credential or certificate; reviewing, analyzing, evaluating, and processing applications for credentials upon completion of the programs); and supporting the credential program in recruitment and assessment. The unit is responsible for ensuring that educator candidates meet all standards and processes required by the California Commission on Teacher Credentialing and is the primary source on campus for faculty, staff, and students who seek information regarding the credentialing process and for disseminating new standards and practices approved by the California Commission on Teacher Credentialing (CTC).


Teacher Recruitment and Preparation:
  • Serve as the primary resource for credential information to potential and current students.
  • Provide comprehensive academic advising on an individual and group basis for students in pre-credential, credential, and support advising for integrated programs, including delivery of detailed information to prospective students regarding University admissions and California state requirements, financial aid, examinations, alternative coursework requirements, and appropriate means of satisfying credential and Master's degree requirements.
  • Advising sessions: Work with the Education Department Chair, program coordinators, and other Credentialing Services staff to provide regularly scheduled general advising sessions to prospective credential and Master's candidates. (Conducting advising sessions requires thorough knowledge of campus requirements, CSU-specific requirements, and CTC requirements.)
  • Program Completion: Coordinate specific credential application and information sessions for candidates completing the program and ready for the credential application process.
  • Work with credential staff to organize workshops to prepare students for external exams such as RICA and CSET. Identify on- and off-campus resources to support students with preparing for state-and program-mandated examinations.
  • As budget allows, attend workshops to improve counseling and advising for credential candidates held at the Credential Analyst and Counselors of California (CCAC) conferences and regional meetings. Stay abreast of new state and university regulations, procedures, and requirements regarding admissions, credentialing, and teacher preparation.

  • Coordinate with credential staff and participate in recruitment events designed to increase the attention to the programs offered by the College of Education and Integrative Studies.
  • Provide follow-up communication to interested candidates.
  • Participate in university and college recruitment and outreach events on and off campus.

  • Working knowledge of the practices, procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior.
  • Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; recognize multicultural, multisexed and multi-aged value systems and work accordingly; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office.
  • Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth.
  • A master's degree in a job-related field may be substituted for one year of the professional experience.
  • Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education year after year.

Preferred Qualifications
  • Must carry insurance suitable for driving for off-campus outreach and advising job responsibilities; personal vehicle required for these off-campus responsibilities.
  • Experience in PreK-12 credentialing in the State of California, background in teaching in the State of California.
  • Knowledge of University admissions and California state requirements, examinations, alternative coursework requirements, and appropriate means of satisfying credential requirements.
  • General knowledge of the methods and problems of the programs served; general knowledge of all Student Services programs; ability to interpret and apply program rules and regulations; ability to use initiative and resourcefulness to plan work assignments and implement program improvements; ability to collect, compile, analyze and evaluate data and make verbal or written reports and presentations based on this data ability to advise students individually and in groups on routine matters; ability to establish and maintain cooperative working relationships with faculty, administrators, student organizations, private and public agencies, community colleges, and community contacts.

Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at

Background Check

Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check).

The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.

In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate's conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for.

For more information, go to

Employment Eligibility Verification

Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at

Child Abuse/Neglect Reporting Act (CANRA)

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at

Security & Fire Safety

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona's Annual Security Report and Annual Fire Safety Report are available for viewing at: and

Pay Transparency Nondiscrimination

As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster.

CSU Classification

This position is part of the CSUEU bargaining unit, the CSU Classification Standards for this position are located on the following site, The CSU Salary Schedule is located on the following site: The classification salary range for this position according to the respective skill level is minimum $4,841 and maximum $6,884 per month. Please refer back to the anticipated hiring range for the appropriate salary rate for this particular position.

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at More information is available at:


Cal Poly Pomona is an Equal Opportunity Employer. The University subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: and at

Equity, Diversity, and Inclusion

At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success.

We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona's future as a university must be linked to the success of its Black community.

More information about our campus initiatives can be found on the Office of Inclusive Excellence's website.

Other Notices

For other important employment notices, we invite you to visit Cal Poly Pomona's Employment Notices web page.

Advertised: June 05, 2024 (9:00 AM) Pacific Daylight Time
Applications close: June 19, 2024 (11:55 PM)

To apply, visit

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