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Accounting Specialist-Theory & Practice in Teacher Education- UTK
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Position Number: 5967551
Location: Chattanooga, TN
Position Type: Business - Accounting

Accounting Specialist-Theory & Practice in Teacher Education- UTK
Knoxville, TN, United States

Job Identification: 1168
Job Category: Financial
Posting Date: 01/28/2025
Job Schedule: Full Time
Locations: 1122 Volunteer Boulevard, Knoxville, TN, 37996, US (On-site)

Job Description
The position supports financial and administrative operations related to grant and project management within the organization. Responsibilities include reconciling ledgers, ensuring compliance with grant and university policies, and processing financial transactions such as purchases, invoices, and travel requests. The role involves assisting Principal Investigators (PIs) with budget planning, reporting, and project extensions while coordinating with Sponsored Projects Accounting and other offices to resolve issues and close accounts effectively.

On the administrative side, the role provides comprehensive support by creating and editing documents, maintaining records, and ensuring compliance with policies. The individual coordinates events, manages resources such as office equipment and meeting spaces, and supports academic programs, including scheduling changes, textbook orders, and classroom supplies. The role also involves advising faculty, staff, and students on policy and procedural matters while addressing their operational and academic needs.

This position demands strong organizational, analytical, and communication skills to effectively manage multiple tasks, ensure compliance, and facilitate smooth operations across financial and administrative areas.

Responsibilities
FINANCIAL:

Reconcile grant/center ledgers in accordance with UT policies and procedures.

-Evaluate grant/project related requests for purchases of goods or services to ensure that it is allowable, allocable, and within agency guidelines before purchasing or submitting requests for purchases to appropriate department personnel.

-Process invoices: verify goods or services were received, charges are accurate, and appropriate account/G/L codes are assigned prior to submitting to other department staff for IRIS entry and payment.

-Provide oversight of grant/project related travel requests, travel expense reports, guest travelers, and vendor requests to ensure it is allowable and within agency guidelines. Ensure entry and processing is completed by appropriate department personnel.

-Process/complete the Schedule of Final Charges (SFC) and close accounts in close coordination with the Office of Sponsored Project Accounting.

Assist PIs with budget planning, budget revisions, project extensions and other needs.

Assist the Principal Investigator (PI) with compiling and entering data for quarterly, semester, and yearly reporting on projects, grants, etc., as well as responses/reports to campus and outside agencies/offices.

- Act as liaison with Sponsored Projects Accounting (SPA) and the Office of Sponsored Projects (OSP) to resolve issues as well as close funds in a timely manner.

ADMINISTRATIVE:

Provide clerical/administrative support to include, but not limited to: creating, editing documents, compiling data for reports and planning purposes or other needs.

Provide guidance and direction to faculty and center staff related to policies and procedures to ensure compliance.

Assist with the coordination, planning, scheduling, and arranging for events such as workshops, ceremonies, meetings, etc. for the center, VolsTeach, and the department.

Responsible for maintaining, safeguarding, and storing documents, information, and files in accordance with policy.

Responsible for managing resources such as department copiers, printers, other equipment and supplies in accordance with department and campus policy. Manage utilization of meeting spaces housed in the center and assist with room scheduling requests.

Provide academic support for the VolsTeach program/faculty, graduate assistants, and students. Coordinate timetable changes for assigned program area/faculty - compile, prepare, and submit the changes in proper format to the department office each semester. Coordinate/process orders for textbooks, desk copies, books/research materials, classroom supplies for the program/center. Refer faculty/students with issues related to class schedules, course drops/adds etc. to appropriate department personnel.

Qualifications
REQUIRED:

Knowledge of generally accepted accounting principles. Strong computer skills in MS Word, EXCEL, PowerPoint, Publisher, Outlook, Adobe Acrobat. Ability to multitask, work independently, prioritize, problem solve, and understand relationships in financial matters. Strong communication skills, interpersonal skills, and customer service skills. Three to four years accounting experience and one to two years in an academic setting working with budgets, ledgers, or grants.

PREFERRED:

Knowledge of and the skills to utilize university systems such as Banner, ARGOS, SAP/IRIS, ASTRA, Cayuse. Knowledge of UT policies and procedures. Knowledge of Uniform Guidance. Preferred experience of 2-3 years in a University of Tennessee system. Preferred experience of 2 - 3 years working with externally funded grants including monitoring accounts for compliance, assisting with budget preparation and reconciliation.

Work Location

Knoxville, TN

Compensation and Benefits

UT market range: Market Range 6
Anticipated hiring range: $40,000 - $44,000
Find more information on the UT Market Range structure here
Find more information on UT Benefits here

About The College/Department/ The Department of Theory and Practice in Education includes 75+ full-time faculty (37 tenure track), 20 academic programs housed in 3 distinct units, and 8 research and outreach centers reporting to the department. The department provides undergraduate majors in education and audiology and speech pathology, deaf studies, and special education with multiple minors offered. The graduate programs offered are a Master of Science with five concentrations and several specializations, an EdS, or Specialist in Education, and a PhD with three concentrations and several specializations. The mission of TPTE is to benefit local, regional, national, and global communities by conducting research, preparing teachers, and engaging in outreach.

About Us
With over 225 years dedicated to education and research, and as one of the 100 largest employers in Tennessee, there is endless potential to discover at the University of Tennessee, Knoxville. This advanced academic center comprises 17 degree-granting colleges and schools, 900+ programs of study, 547 graduate programs, and is home to over 7,500 employees statewide who support the continued growth of the state's flagship land-grant university. The University of Tennessee Institute of Agriculture, Anthropological Research Facility, Space Institute, and the UT Institute of Public Service are acclaimed entities of the UT system and with nearby affiliate, Oak Ridge National Laboratory, Rocky Top is a university on the rise. UT Knoxville considers its employees its number one asset and with values that focus on work-life balance, compensation, and innovative leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices that attract and retain a diverse community and that support a culture where everyone matters and belongs. Apply today and join the Vol Family for life!
Ranked nationally as "Best Employer for New Graduates", "One of America's Best Large Employers", "Best Workplace for Women," and has been designated as "Best Place for Working Parents" by Forbes Magazine.

To apply, visit https://fa-ewlq-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/1168/?mode=location